The following deadlines and due dates represent dates when schools and colleges must submit requests or reports to the Office of Academic Affairs. Deadlines and due dates within schools and colleges will precede these dates. Please refer to school or college procedures for internal deadlines.
| Sept. 20, 2024 | Retiring (retired): Complete list of full-time faculty who have retired since Commencement 2024 or who are planning to retire on or before January 1, 2025. Note those faculty under review for emeritus/a status or for whom emeritus/a status has already been granted. See reporting template in Teams. |
| Sept. 20, 2024 | Draft offer letters with complete “hire with tenure” dossier for faculty with future start dates (January 2025 start date or later) and for whom an approved dossier is desired before an offer is extended. If approved by the Provost, these faculty will be presented for concurrence by the Chancellor and the Board of Trustees at the November 2024 meeting. See checklist. |
| Oct. 4, 2024 | Recommendations and dossiers for candidates hired in the previous academic year (with rank) who did not complete tenure review before an offer was extended. If approved by the Provost, these faculty will be presented for concurrence by the Chancellor and the Board of Trustees at the November 2024 meeting. See checklist. |
| Oct. 4, 2024 | Recommendations and dossiers for candidates under review for expedited action (tenure and/or promotion). If approved by the Provost, these faculty will be presented for concurrence by the Chancellor and the Board of Trustees at the November 2024 meeting. See checklist. |
| Nov. 1, 2024 | Salary appeals: Materials for review by the Provost’s Faculty Salary Advisory Committee. See Salary Appeals Process. |
| Nov. 15, 2024 | Reappointment/tenure/promotion: List of faculty being considered for reappointment, tenure, and/or promotion in AY 2024-2025. For reappointment, include third-year (e.g., mid-term, substantive, or pre-tenure) reappointments and those for teaching professors, research professors, and professors of practice. See reporting template in Teams. |
| Nov. 15, 2024 | Leave of absence requests for Fall 2025 or AY 2025-2026. |
| Nov. 15, 2024 | Accepted offers by faculty candidates intending to start January 1, 2025. |
| Jan. 17, 2025 | Emeritus/a nominations for faculty who retired since January 1, 2024, or who are planning to retire on or before January 1, 2026. |
| Jan, 17, 2025 | Retiring (retired): Complete list of full-time faculty who have retired since January 1, 2025, or who are planning to retire by January 1, 2026. Note those faculty under review for emeritus/a status. See reporting template in Teams. |
| Feb. 14, 2025 | Recommendations and dossiers: For faculty completing tenure and/or promotion review and being presented to the Chancellor and the Board of Trustees in May 2025. |
| March 1, 2025* | Candidate requests for tenure review: Forms will be submitted via email by candidate to Faculty Affairs. School and college administrators will be advised of those from whom we are expecting to receive forms based on current records by February 1, 2025. |
| March 7, 2025 | Draft offer letters with complete “hire with tenure” dossier for faculty with future start dates (July 2025 start date or later) and for whom an approved dossier is desired before an offer is extended. If approved by the Provost, these faculty will be presented for concurrence by the Chancellor and the Board of Trustees at the May 2025 meeting. See checklist. |
| March 14, 2025 | Leave of absence requests for Spring 2026. |
| March 28, 2025 | Recommendations and dossiers for candidates hired since the fall deadline who did not complete tenure review before an offer was extended. If approved by the Provost, these faculty will be presented for concurrence by the Chancellor and the Board of Trustees at the May 2025 meeting. See checklist. |
| March 28, 2025 | Recommendations and dossiers for candidates under review for expedited action (tenure and/or promotion). If approved by the Provost, these faculty will be presented for concurrence by the Chancellor and the Board of Trustees at the May 2025 meeting. See checklist. |
| March 28, 2025 | Reappointment requests for teaching professors, research professors, and professors of practice whose appointments will expire at the end of AY 2024-2025 and who are subject to a two-semester notice provision specified in the Faculty Manual, Section 2.39. See letter templates in Teams. |
| March 28, 2025 | Reports and recommendations for tenure-track faculty who completed a third-year (e.g., mid-term, substantive, or pre-tenure) review in AY 2024-2025 and who are subject to 12-month notice provisions specified in the Faculty Manual, Section 2.39. Include reappointment requests. See letter templates in Teams. |
| April 25, 2025** | Requests for permission to conduct a search to fill a position with the start date no earlier than July 1, 2026. See request template in Teams. |
| May 15, 2025 | Procedures for reappointment, tenure, and promotion review: Submit revised versions of all procedures related to faculty review during AY 2025-2026 (or confirm that no changes occurred since last submission). Include dates the document(s) were approved by the University Senate Appointment and Promotions Committee, if applicable. See Faculty Manual, Section 2.36. |
| June 6, 2025 | Reports and recommendations for tenure-track faculty whose contract will not expire at the end of AY 2024-2025. |
| June 27, 2025 | School or college academic leadership: A complete list of department chairs, school directors, associate deans, and other academic leaders for AY 2025-2026. See reporting template in Teams. |
| July 18, 2025 | Accepted offers by faculty candidates intending to start August 18, 2025. |
*Since this date falls on a non-business day, forms may be submitted no later than 5 p.m.on the next business day.
**Unexpected faculty hiring requests for anticipated start dates in FY27 can be submitted at any time, but hiring must be completed by the stated deadline.